In fall 2022most administrative units will adopt UKG Readyincluding:allunits under Finance and Administration,Division of Student Life, and Student Servicesand Enrollment Management, as well asthe Office of the General Council, JSMA, Information Services and UO Libraries. Non-Exempt employees will see raw punches and calculated totals of each earning type for each day on their timesheet. Please remember that the current restrictions regarding Sick Leave use still apply, as per university guidelines. With over 70 years of expertise with BOTH people systems and systems of work, no one knows people and how they work better than UKG. 4. These employeeswill also have the option of using the UKG Ready mobile app on their personal mobile device. Once these units are settled and using the system successfully remaining units, including academc units,will on board. Authentication is the action of verifying the identity of a user or process. An email will be sent to your supervisor for approval per the Managers Approving Change Requests process (see below). Clocking in and out is a best practice adopted by most UKG clients and is supported by the university administration. Review the request for accuracy and select either Approve or Reject in the bottom right-hand corner of the screen. A new category of people solution for the future of work. Will classified employees on 'forecast pay' keep the same pay period and be paid without a lag ? We think youre pretty special when youre a UKG Customer. Basic Authentication is the easiest authentication to use, but it provides the least flexibility and integration with other products. Locate the line that says "PSB - On Call" (It's on the 2nd page currently). Before you can log in, we'll need your company's code. The app ends up having me log in twice and on the second attempt. Implementation ; Support Experience ; UKG Community ; Customer Stories; About Us. Employees subject to the Fair Labor Standards Act who are eligible for overtime will earn overtime if they workmore thaneight hours in a day (unless the employee's requestfor a flex schedule was granted) and/or more than 40 hours in a week. To cancel a time off request that is still pending, go to My Time Off calendar,select the request and delete it. 7. When your request is complete, select Submit Request, and click OK. An email will be sent to your supervisor for approval. Select the date you wish to make the change for, and click the arrow to proceed. The screen is only half shown. All departments using UKG Ready will adopt a standard pay period for hourly employees. The university retention schedule for time records is six years, however there are no plans to remove time records from UKG Ready. And the app doesn't allow you to approve your time card anymore. 10. Phone Hours are from 9:00 a.m. to 4:00 p.m. Here you will see pending requests for time off, change requests, and time entries from your employees. Take a tour to see how you can simplify your HR processes. Thats why we build products designed to inspire your people and your organization to grow and thrive. Enter the new times in the Change Request dialogue box and select Submit Changes when complete. Timesheets are approved by the department. Clocking in and out typically becomes routine in a week or two. Collaborate, learn, and get support for your UKG solution! While viewing your timesheet, you may add notes to your punches or request adjustments and corrections per the Classified Time Clock Change Request process (see below). Look to your future. With timekeeping systemsthere is a potential for increased incidence of small amounts of overtime as employees begin clocking and perhaps punch in a few minutes before their scheduled shift begins or punch out a few minutes after it ends. To clock in, select the Clock In button. Key features of Federated Authentication include: UKG offers the following for customers who do not have their own IDP but could benefit from using one, either because they are a full suite customer or because they require MFA: The authentication method (basic or federated) is set for each employee in the Employee section in the People Information component. To modify a punch, select Modify Punch In or Modify Punch Out as appropriate from the Change Type dropdown menu. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Comments added will be visible to both your manager and payroll administrator. Kronos SaaShr, Inc., a UKG Company (NMLS ID#1698726) provides money transmission services on behalf of UKG Inc. customers and in connection with certain UKG products. No meal period is required if the work period is less than 6 hours.". Departments may also allow their employees the option of using their mobile phone. UKG Pro Ranks Highest in 2022 Gartner Critical Capabilities for Cloud HCM Suites for the North American Midmarket Use Case. Think tank that helps organizations drive performance by addressing HCM and workforce management issues. Theyshould visit their dashboard at least weekly to review and approve any time off and change requests still pending, and to review and approve employee time entries. For Canada, T-4s and RL-1 slips should be expected by February 28. UKG Dimensions helps Iron Mountain India driving workforce agility and engagement with mobile enabled functionalities and real-time data visibility. The Request Time Off dialogue box will appear that will capture the details of your request. Time collection method, physical clock or web clock, is a decision each department will make. Search and browse our community portals for answers to questions about your UKG products. We may however, on board faculty who manage other employees to automate approvals. Exempt status is a position classification decision determined by Human Resources. Although this practice was largely discontinued several years ago,these employees will continueto be paid as they are now, current with no lag. Forgot your password or need help resetting your credentials? ukg dimensions training The UKG Learning team provides individualized, role-based, just-in-time learning to prepare your core project team and increase user acceptance of your new solution. Start of fall term, Sept. 15th Oct. 15th. The UKG Pro Mobile App gives you control over job-related actions that are personal to you. Managers need access to information onemployees reporting to work in order to manage their most valuable resource, people. So recently coming back from a vacation. Visit us on YouTube. You should see a small blue expansion arrow, click that. Welcome. Login here using your username and password (Cookies must be enabled in your browser) Username. While on the My To Do Items tab, click on the change request you wish to approve. When you have finished making changes and are ready to submit your timesheet, hit the Submit button in the top right. Schedule time with Ben to review topics in our. Ultimate Kronos Group (UKG, formerly Kronos) is the company behind automated time and attendance system Workforce Ready. If you need to make changes, you can do so with a change request in the top right, or using the three dots (expanded menu). Exclusive new research from Forrester shows an 89% return and payback within 6 months. UKG Dimensions provides an integrated set of procedures and practices to accurately . If you've forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. We build lifelong, trusted partnerships to deliver more to your experience, to your people and to your business. Campus payroll administrators evaluated various rounding rules and the implementation team decided against rounding time punches. The HR Fair Labor Standards Act webpage describes FLSA status and is a good resource for understanding this. How To Access UKG Dimensions Training Information in the UKG Kronos Community; UKG Dimensions Product and Services Information; Once administrative units are operating efficiently, academic units will begin to onboard their employees. The criteria that determines clocking is Fair Labor Standards Act (FLSA) status of the position. Discover the benefits of a one-touch solution. If youve forgotten your UKG login or need help resetting your password, please reach out to your HR/payroll department directly for help. UKG Dimensions supports two types of authentication: Basic and Federated. Collaborate, learn, and get support for your UKG solution! Provide your Duck ID credentials and use the DUO authenticator to complete the login process. Enter OTP (Check your email for a message from mykronos.com with the subject "Your one-time system password." ) Ticket reason empty or exceeding max length of 250 . UKG Readycan be configured to require that an employee clock out formeals or, it can be configured to automatically deduct either a 60 or 30 minute meal period each work shift. Employees subject to the Fair Labor Standards Act (FLSA) and eligible for overtime will clock in and out daily using whatever method is most practical for their environment, (timeclock or computer). Give your people the power to achieve the extraordinary. Now more than ever, organisations need to rely on accurate, impactful data. UO is among the lastPAC 12 and AAU institutions to adopt an automated time and attendance system. Collaborate, learn, and get support for your UKG solution! We think youre pretty special when youre a UKG Customer. This will bring up the employees timesheet. Collaborate, learn, and get support for your UKG solution! UKG Dimensions; UKG Ready; Customer Experience . Check with your department's payroll administrator. It is recommended that these pending requests are addressed in the order in which they are presented on the Approvals dashboard before proceeding to approving time entries in the bottom panel. Select Add a Time Entry from the Change Request drop down menu. If you do not see an Approve button, you may be on the incorrect screen. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. To review an employees time entry in more detail, select the timesheet icon next to the entry in question. Simplify recruiting, onboarding, self-service and benefits administration. We anticipate lots of change requests as employees learn to use the system. We are resilient and will adapt toget the most value from this new service. Functions are limited. If you're interested in working for a company that truly invests in their people to create a culture of belonging and innovation, we want you on our team. Find the product that best fits your needs. To clock out, repeat steps 1 3. Should you need help with these items, please contact your employers HR/payroll department directly. Need more support for your UKG solution? A single system alsoprovides anopportunity to standardize other business practices across the organization such as the pay period for hourly employees. Choosing the right HCM technology marks the first step in your journey to delivering on what your business and e. Learn more about UKG and howour HRsolutionsinspireworkforces andbusinesses around the worldtodrive people-focused results. Discover how these trends impact 2022 and beyond, and how employers can adapt. Visit the UKG MS Team and review all documents in the Handouts for Payroll Admins folder, especially the 'Department Onboarding','Employee Profile Setup Guide','Payroll Prep' and 'FAQ' documents.